Faculty Center Database

Unit Data

Access information about each unit across campus to help you communicate with them and support them better.

Unit data includes:

• Name(s) of unit (Full and abbreviated names)
• Unit Organization (The units that this unit reports to, the units that report to this unit)
• Contact data (Phone and Fax number, Address, Email, URL)
• Historical Notes (Additional useful data about the unit)
• Name and detailed information about each person in the unit (the person in charge of the unit, the unit secretary, and all members of the unit)
• Detailed information about the involvement of members of the unit with the center (who in this unit has done what; what are trends over time)

Event Data

Locate both comprehensive and detailed data about each activity; know exactly what you have done, when, and for whom. You can also use the data gathered to more effectively analyze and evaluate the effectiveness of what the center is doing.

Event data includes:

• Data about the activity (Name, Type of Activity, Dates, Times, Locations, Audience, Purpose, Description, History Data, URL, Publicity, Media and Handouts, Evaluation data, Cost, Innovations, Future Plans)
• Detailed data about the people involved in the activity (faculty development center administrators, co-sponsors, student assistants, presenters, participants)
• Activity Statistics (Number of people invited, Number of active participants, Cost)
• Create Reports (Create reports for administrators and others that clearly demonstrate the work the center is doing)

Development Programs

Effectively organize data on presenters, participants, handouts, media, interactions, etc. Improve your ability to keep each program on track, from its initial design through the final evaluation.

With development programs data, you can:

• Track all data on Presenters (Detailed Contact/Demographic Data, Invitation Data, RSVP Data, Presentation Title, Media, Handouts, Food RSVP, Notes, Detailed Evaluation Data, Thank You Notes, Data on every contact with the Presenter)
• Track all data on Participants (Detailed Contact/Demographic Data, Invitation Data, RSVP Data, Detailed Attendance/Participation Data, Data relevant to the particular activity, Data on every contact with the Participant)
• Track Tasks and To Do Lists (Created and assign tasks to individuals and monitor the completion of items)

Demonstrate Impact

Provide information to any unit or individual to document the work of the unit and demonstrate the center's impact. You can also use accurate data to provide evidence of resources well-used or to request further resources.

For example, an individual faculty member could request a printout that included a list of all the activities that person participated in.

Customized Materials

Save hundreds of hours every year by quickly and easily generating materials straight from the database.

Customized materials can include:

• Customized E-mails (Unlimited ability to customize)
• Envelopes (All sizes)
• Faxes (Addressed to People or Units)
• Letters (Plain letters, Letterhead letters, Memos, etc. Letters can be saved and reused over and over again)
• Mailing Labels (All types and sizes)
• Nameplates (Print front and back, add graphics, include Name and Unit, etc.)
• Nametags (All sizes)
• Photo Directories (Create a photo directory of any list of participants or people)
• Photo Flashcards (Quickly assemble photo flashcards to aid in putting names to faces, take roll, or distribute to participants)
• Seating Charts (Assign participants to particular tables or rooms and print a list of assignments)

Locate Data

Quickly find answers to both simple and complex questions about any current or past activities, people, or units.

For instance, you can locate data about:

People -
All female faculty in a certain unit
All associate professors promoted within the past five years
All faculty members who have expertise in "active learning"
All new faculty hired in the past 2 years
The average age of assistant professors
All department chairs
All non-tenure-track faculty

Units -
All units that report to a certain unit
All units with more than 30 faculty members
Email addresses for all department secretaries
Phone numbers for all college deans
URL for all departments in a certain college

Activities -
All activities that target new faculty
All activities designed to help faculty with their scholarship
All activities that occurred during a certain year
The 10 activities that drew the most participants

Presenters -
All the presenters for a certain activity that have confirmed participation
The number of presenters who plan to eat lunch
The media needs for all presenters
A list of departments represented by the presenters
All the data needed to be printed in the program for each presenter

Participants -
Which people have RSVP'ed for the activity
How many participants are male or female
Who has no-showed most of the activities and needs to be reminded

Administrators -
Contact data about all the administrators and co-sponsors for each event

Eliminate Redundant Data

Enter the correct data only once, and have it available to every member of the center for every project or activity. You only have to get it right once, and then you can rely on accurate data at your fingertips. You can increase the speed and accuracy of data thought using drop-down menus and "data validation."